Link each response to its original enquiry
Keep the original text, attachments, sending details and complete response. If materials were supplemented, note the date and contents of the addition. Without this connection, you may mistakenly compare documents prepared on the basis of different initial information or different questions.
Identify the specific discrepancy
Write down exactly which information or conclusions differ and the paragraphs showing this. Note references to other documents and requests for additional materials separately. The words 'we were refused twice' do not reveal whether the subject and grounds of the responses were the same.
Define the purpose of the next enquiry
It is useful to understand whether you need an explanation, clarification of factual information or a discussion of the next steps. You do not necessarily need to forward all correspondence without identifying the question. The timeframe and method for a subsequent enquiry are determined after examining the nature of the documents and the circumstances.
What to prepare
- The original enquiries and attachments to each.
- Complete responses with dates and document references.
- A brief sequence of sending and receipt.
- A table of specific discrepancies between responses.
- The question to clarify during the consultation.
What to bear in mind
A comparison does not automatically establish a violation or replace an assessment of the applicable procedure. Do not omit inconvenient passages of correspondence to make your account appear more convincing.
Outcome of preliminary preparation
This set of materials enables the specialist to identify the subject of the discrepancy and discuss a specific next step without reconstructing the entire history from individual messages again.
To discuss your task, provide the relevant materials and a brief description of the circumstances through the website's current enquiry channel.
Discuss the task → · All materials →